Administration Officer

Job Description

Job Title: Reception/Administration Officer (Casual)
Location: Geelong Clinic, Geelong, VIC, AU

About Us:
Geelong Clinic is a private psychiatric hospital providing a range of inpatient, day programs, and outreach services for individuals with mental health issues. Situated on the outskirts of Geelong near stunning coastal attractions, our 73-bed facility recently underwent exciting renovations and expansions. We offer free onsite parking and various staff benefits.

Position Overview:
We are seeking a highly motivated and qualified Reception/Administration Officer to join our administration team on a casual basis. This role involves managing our busy front reception, with shifts available during the day and afternoon.

Key Responsibilities:

• Oversee a high-traffic reception desk
• Handle incoming calls and direct them appropriately
• Schedule appointments and prepare admission paperwork
• Maintain accurate record management systems, including medical records
• Perform Health Fund Checks as necessary
• Collect excesses and co-payments
• Coordinate with other department staff
• Execute clerical tasks such as data entry

Desired Skills and Qualifications:

• Previous experience in reception and administration
• Demonstrated initiative and the ability to work independently
• Prior experience in a healthcare setting is advantageous
• Strong interpersonal and communication skills
• Excellent organizational skills with the ability to prioritize and meet deadlines in a fast-paced environment
• Proficiency in MS Office (Outlook, Word, Excel)
• Capability to work independently and as part of a team
• Flexibility to cover various shifts, including early/late shifts and weekends
• Experience with WebPas Hospital system is desirable

Why Work with Us?

At Healthscope, you join a Community of Care where our people are central to our mission. As Australia’s only national private hospital operator, we offer:

• Opportunities to work across multiple hospitals within our network
• Discounted health insurance
• Continuous professional development and support
• A collaborative environment where we share knowledge, celebrate successes, and tackle challenges together

Application Details:

• Inquiries Contact: Catherine Walsh, Front Office Manager
• Phone: 03 5240 0700
• Email: [email protected]

Join us and make a difference in our patients’ lives.